Dragonfly Moon Retreat Planning
We are here to help you create Magic!
Are you ready to create your dream retreat, but don’t know where to start? Are you a busy heart centered entrepreneur and dream of hosting a destination retreat for your students or clients?
Do you need support?
Dragonfly Moon retreat planners take all the stress away from you, so you can focus your attention and energy on your retreat guests. We can assist you in finding the perfect theme for your retreat, assist you in finding the best venue, find the top chefs, schedule transformational activities, organize your itinerary/schedules, line up liability and travel insurance, set your pricing, and so much more.
Why Dragonfly Moon Retreats?
At Dragonfly Moon Retreat Planners, we specialize in creating retreats that run like clockwork, allowing you to focus entirely on connecting with your attendees and delivering your vision. Whether it’s organizing adventures, managing communications, or ensuring guests feel pampered and cared for, we’ve got every detail covered.
Let us help you craft a retreat that’s as effortless as it is impactful. Together, we’ll create an experience that leaves a lasting impression on everyone involved.
" Danielle gave me the opportunity to immerse myself in my yoga practice and the culture of Italy. Her smooth handling of every detail of our retreat added to my peace of mind. And, besides that, she’s a terrific person and travel buddy."
What we do...
Our Comprehensive Services Include:
Venue and Logistics Management
- Research and secure the perfect retreat venue that aligns with your vision and theme.
- Expedite all contracts and requirements with the venue.
- Obtain and manage all necessary insurance for the retreat.
- Help with cost breakdown and retreat pricing.
- Handle booking and room assignments for each retreat guest.
- Research, plan, and organize tours, activities, and spa treatments.
- Schedule meals with caterers or chefs, accommodating dietary needs and restrictions for all attendees, including the retreat leader.
- Coordinate transportation and airport transfers.
- Communicate with vendors, tour guides, and transportation companies to ensure a smooth experience.
Guest Experience and Support
- Create and manage all required contracts for retreat guests.
- Manage and assign accommodations for each guest
- Handle guest registration, payments, and communications.
- Address guest questions, concerns, and special requests both before and during the retreat.
- Research, create, and purchase unique gift bags for retreat attendees.
- Welcome guests upon arrival, help them settle into their rooms, and ensure they feel cared for throughout their stay.
Retreat Planning and Execution
- Develop a detailed daily schedule and itinerary in collaboration with the retreat leader.
- Create and share a retreat planning spreadsheet via Google Docs for transparency and collaboration.
- Advise on marketing strategies to fill your retreat, including assitance with content for your retreat sales page for your website.
- Advise and support facilitatior to manage social media to promote and market retreat.
Financial &Administrative Support
- Handle payments to all vendors, guides, and transportation providers.
- Manage all guest payments, including processing and tracking.
- Facilitate all financial transactions, ensuring seamless operations.
On-Site Management (Optional)
- Attend the retreat to oversee logistics and provide hands-on support.
- Address any medical, transportation, or personal needs for guests.
- Ensure smooth communication between the retreat leader, attendees, and venue staff.
- Pay and tip all service providers, including spa therapists, tour guides, and transportation companies.
**Facilitator Requirements**
- · Prepare, facilitate and teach program
- · Work with retreat planner in creating a top-notch sales page and website management
- · Manage social media to fill retreat
- · Provide retreat planner with banking, PayPal, Venmo,ect. and address information for payments from retreat guests
- · Finance and provide all capital for payments for retreat venue, caterer, activities, tours, spa treatments, transportation, tips, gift bags, travel expenses for both planner and facilitator (including fights, hotel and transportation, insurance, gratuities, or any unexpected expenses.
- · Responsible for filling and selling retreat
Our Dragonfly Moon Retreat Planners, take the stress out of retreat planning so you can focus on your role as a facilitator, creating meaningful and transformative experiences for your guests or students. From conception to completion, we manage every detail with care, ensuring your retreat is seamless, stress-free, and memorable for everyone involved.
With years of experience in event planning, logistics, and retreat facilitation, Dragonfly Moon Restreat planners bring a level of expertise and care that ensures your retreat is seamless, memorable, and stress-free.
Compensation for Retreat Planner
- · $60 per hour paid for research, planning, scheduling, organizing and managing retreat, not to exceed 40% of total retreat profit after all expences are paid in full.
- · $50 bonus paid for each retreat guest that retreat planner secures from their own marketing.
- All expenses paid* for travel, inc. flights, airport transfers, accomodations 1-2 days prior and during retreat, meals, classes, activities, food, transportation and spa treatments. *Only if attending and managing retreat on location.
Compensation for Facilitator
- · 6O% of total reterat profits after all expenses are paid in full to venue, vendors, transportation, gifts, accommodations, travel expenses, gratuities, taxes, insurance, etc.
- ·All expenses paid* for travel, inc. flights, airport transfers, accomodations 1-2 days prior and during retreat, meals, classes, activities, food, transportation and spa treatments.
We understand the investment involved in creating an unforgettable retreat experience, and our pricing reflects the time, dedication, and specialized skills we bring to every aspect of planning. From sourcing the perfect venue to managing on-site logistics, we work closely with you to tailor the experience to your vision and provide exceptional service every step of the way. By partnering with us, you gain not only a trusted planner but also a dedicated partner committed to the success of your retreat and the well-being of your attendees.